The all-in-one platform for DD group-home & ISL providers.
ProgencyAI replaces the binders, spreadsheets, and disconnected tools with one connected system — consumers, medications, compliance, scheduling, and an AI assistant that answers only from your own verified records.
One system for the entire life of the agency
The tools a provider actually needs — connected
Every record links to the next: a medication ties to a consumer, a consumer to a home, a home to a schedule, a shift to a claim. Nothing lives in a silo, nothing is ever lost.
Medications & the MAR
A paper-style electronic MAR with one-tap pass charting, PRN follow-ups, a controlled-substance ledger, and watchdogs that catch missed and late meds before a survey does.
Live compliance engine
A monitoring engine that watches every record in real time — expiring trainings, overdue reviews, DMH incident deadlines — and turns your next audit into a scorecard you already passed.
EVV time clock
Electronic Visit Verification built in: staff clock in and out against the schedule, visits export for claim matching, and every hour ties back to a real shift.
Smart scheduling
Draft-to-post shift scheduling with coverage and compliance guards, an open-shift marketplace, and time-off — so no home is ever short-staffed by surprise.
Incidents & EMT reports
Structured incident reporting with automatic DMH reporting-deadline tracking, EMT/ER packets, and follow-up threads that prove the loop was closed.
ISPs, goals & data
Person-centered Individual Support Plans with goals, teaching programs, daily data charting, and progress graphs — the plan and the proof, connected.
AI assistant + voice
An assistant grounded only in your agency's verified records. It cites its sources, never charts on its own, and answers hands-free by voice for staff on the floor.
Document scanner
Photograph a face sheet, a license, or a handwritten shift log and computer vision reads it into structured data — reviewed by a human before anything is saved.
Staff messenger
Secure team messaging and shift-change handoff built into the same system that holds the records — no more texting PHI on personal phones.
Family & guardian portal
A read-only portal that gives families and guardians a window into the care their loved one receives, with every view audited.
Reports & analytics
A report builder, census and trend dashboards, and one-click data export — plus an AI report builder that turns a question into a chart.
Mobile app
Native Android and iOS apps put the MAR, shift logs, time clock, and messenger in the pocket of every direct-care worker.
Purpose-built screens, not a generic dashboard
Every screen is self-explanatory, teaches when it\'s empty, and shows only the controls a user is allowed to touch.
One dashboard for the whole agency
Census, medications due, open incidents, staffing gaps and compliance flags — the state of every home in a single view.
Charting a med pass takes one tap
Today's MAR lists every medication due across every home, color-coded and time-boxed, with late and missed passes surfaced instantly.
Walk into your survey already passing
The compliance hub scores your agency live and tells you exactly what to fix before an auditor ever asks.
Staffing that guards itself
Build and post schedules with coverage and compliance checks, then let EVV tie every clocked hour back to the shift it belongs to.
A home base for the nurse
Medication management, controlled-substance counts, and health oversight in one clinical workspace.
Communication that stays in the record
Team messaging and shift handoff live beside the records, so nothing about a person leaves the system.
Designed around how DD care actually works
Nothing is ever lost
Every delete is a soft delete. Removed records move to a recoverable browser, and an administrator can restore anything with one click.
Permissions run deep
Fine-grained, database-backed roles hide controls a user can\'t use and re-check every action on the server. View-only means view-only.
AI that can\'t make things up
Every AI answer is grounded in real records, cites its sources, and requires human confirmation. The AI can never chart a medication by itself.
From paperwork to a running agency in three steps
Scan your paperwork
Photograph face sheets, licenses, and records packets. The document scanner reads them into structured data for a human to confirm.
Run every shift
Staff clock in, chart the MAR, log shifts, and hand off — all on web and mobile, all tied back to the right consumer and home.
Prove it to the state
Compliance, incidents, and reporting deadlines track themselves, so your next DMH survey is a scorecard you already passed.
What providers tell us
Illustrative quotes shown for demonstration.
"Our last survey took an afternoon instead of a week. Everything the reviewer asked for was already in front of us."
"Missed med passes basically disappeared. The watchdog catches a late pass before the shift even ends."
"New staff are productive on day one because every screen tells them what to do. The scanner alone saved us weeks of intake."
Custom pricing, built around your program
There is no shelf price. Your plan is configured with you at onboarding around the people you serve and the modules you turn on — so you pay for what you use, and it scales with your census, not your staff logins. Request a quote and see how the platform pays for itself.
See ProgencyAI running on your agency\'s day.
Book a walkthrough and we\'ll show you the MAR, compliance engine, and AI assistant with data that looks like yours.